Duke University Hospital

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HEALTH UNIT COORD

at Duke University Hospital

Posted: 9/20/2019
Job Reference #: 1355512
Keywords: clerical, office

Job Description

Auto req ID
110670BR

Duke Entity
DUKE HOSPITAL

Job Code
4070 HEALTH UNIT COORD

Job Description
Occ SummaryThis position collaborates with healthcareproviders by performing avariety of clerical duties tosupport patient care. Duties include greeting patients and visitors,answering the telephone,responding to patient's requests, accessing the electronic medicalrecord(EMR), schedulingappointments and providing general clerical support as needed by thedepartment. This positionwill consistently exhibits excellent customer service skills.Work PerformedAnswer patient signals and relay request to appropriate individual.Place calls for consultations as neededUnderstand and is able to use the manual back up system as needed.Assemble and maintain patient charts from admission through dischargePrepare and upload paper documents into the electronic medical record(EMR).Navigate electronic medical record, access patient information,generate reports, scheduleappointments and manage task list.Use available technology to request and coordinate patient transport.Assign nursing staff to communication systems.Assist in reviewing clerical duties and responsibilities with new staffmembers.Order supplies for the unit; maintain inventory and replenish asnecessary.Copy, file, mail and/or distribute materials as appropriate.Maintain records as required by the unit (i.e. time sheets, continuingeducation information, etc.).Schedule maintenance in automated schedule system as directed by NurseManager or designeeGenerate reports as directed by Nurse Manager or designee (Example:compliance)Participate in review of activities and processes for area of work.Assists in implementing changes to effect continual improvement inservices provided; andcomplies with regulatory and legal requirements.Exhibit professional communication skill when answering the telephoneand interacting withpatients, visitors and other staff members.Round and greet patients each shift and explain their role.Greets patients, visitors, physicians and employees in a pleasantmanner and refers to appropriateareas as needed.Answers phones, screens and refers calls as appropriate, deliversmessages and providesinformationtopatients, visitors and personnel upon request.Assist unit management in tracking inventory, stocking issues andmaintaining adequate patientcare supplies.Perform other related duties incidental to the work described herein.Knowledge, Skills and AbilitiesKnowledge of HIS procedures and of manual procedures when the system isdown.Successful completion of TJC and other regulatory/designatedrequirements within theprobationary period.Knowledge and understanding of telephone etiquette.Knowledge of general clerical practices and procedures.Knowledge of spelling and medical terminology.Ability to apply specific departmental rules and regulations relatingto verifying, processing andmaintaining records and forms.Ability to organize and set priorities.Ability to operate computer terminal and other office equipment.Ability to write legibly.Ability to understand and follow oral and written instructions.Ability to deal tactfully and courteously with the public. Ability toestablish and maintain effectiverelationships with other personnel.Level CharacteristicsN/A

Location
Durham

Requisition Number
401565772

Position Title
HEALTH UNIT COORD

Shift
Rotating

Job Family Level
B2

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Department Name
8TH FLOOR EAST DMP

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideas—an exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.
Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.

Education

Graduation from high school or GED; or an equivalent combination ofrelated education and experience

Experience

Six (6) months of work experience related to customer service

Degrees, Licensures, Certifications

N/A