Duke University Hospital

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at Duke University Hospital

Posted: 8/5/2019
Job Reference #: 1363803

Job Description

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Duke Entity

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Job Description
The ORS (OFFICE OF RESEARCH SUPPORT) Communications Specialists (2) serve the Duke community through a variety of communication offerings: publications, announcements, workshops and classes. The Communications Specialists are charged with enhancement and maintenance of the ORS website which is a key information resource for researchers and grant managers.  They also serve ORS staff with gathering, developing and maintaining on-line materials (SOPs, annotated manuals, key institutional documents) essential to maintaining the performance of staff in the Grants, Contracts & Compliance, IRB and Export Controls sections.
Specific Responsibilities
Newsletters and Announcements
  • Publishing two electronic funding newsletters – the weekly Funding Alert and the monthly Grants Deadlines – to which anyone in in the Duke community can subscribe for the latest information on a wide variety of current funding opportunities
  • Announcing (via email) a broad range of institutionally limited opportunities which are sent to deans, chairs, division heads, directors and administrators for further dissemination to faculty, postdoctoral associates and graduate students and coordinating any resulting competition.
  • Announcing (via email) sponsor and University policy or procedural changes to Grant Managers
  • Preparing and presenting workshops on the use of funding opportunities tools available to researchers and program directors: the ORS Funding Opportunities database, Pivot, the Foundation Directory, Grants.gov and others
  • Setting up workshops with outside presenters such as he Graduate Students one-day Funding Opportunities workshop
  • Setting up meetings and workshops for the campus Grant Managers
  • Collaborating with Grants, Contracts & Compliance staff in preparation and presentation of pre-award courses
  • Providing technical assistance and collaborating with the Grants, Contracts & Compliance, IRB and Export Controls groups to develop enhancements and update information on ORS website
  • Keeping current with changes and new developments in Drupal
  • Providing technical assistance and collaborating with the Grants, Contracts & Compliance group to develop and maintain on-line annotated manuals and standard operating procedures for staff
  • Managing the Limited Opportunities workflow and administration
  • Researching and supervising data entry for funding opportunities
  • Researching sponsor and University policy and procedural additions and revisions
  • Maintaining up-to-date versions of all required institutional compliance documents


Requisition Number

Position Title


Job Family Level

Full Time / Part Time

Regular / Temporary

Department Name
Office of Research Support

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. 

Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Education: Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.Training:Successful completion of required department training such as GC101& 201 Introduction to Research, Financial Services Introduction to R3,Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance(on-line) within first six months of hire is required.Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification by completing continuing education requirements.


No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.

Minimum skills preferred:
  • Excellent organizational and information retrieval skills
  • Ability to utilize, develop, edit, and publish online materials
  • Good working knowledge of PC-based software and hardware, including Microsoft Word, PowerPoint, and Drupal
  • Strong verbal and written communication skills
  • Ability to work with the public, including speaking at faculty and student presentations
Minimum education required:
  • Bachelor’s degree required, master’s degree desirable (or equivalent experience)