Duke University Hospital

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at Duke University Hospital

Posted: 7/28/2019
Job Reference #: 1361713
Keywords: technical

Job Description

Auto req ID

Duke Entity

Job Code

Job Description
Occupational Summary

Provide support to customers by facilitating pre- and post-award processes for both the departments and the central areas. Perform basic reconciliation of assigned project budgets, prepare basic budget reports for review by PI and supervisors, prepare adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements. May process invoices and provide Principal Investigator(s) with daily monitoring of grants and contracts toensure expenses are being paid according to grants and contract(s) protocols.

Work Performed
  • Assist principal investigators in budget preparation, budget revisions, budget reconciliation, or time extensions as needed. Inform PI and/or supervisor of any errors that arise in the reconciliation of monthly budget reports. Identify the need for cost transfers from budget reconciliation.
  • Collect and compile information for grant proposal.
  • SPS data entry.
  • Provides technical and administrative assistance during the negotiations, creation, and administration of grants and contracts.
  • Prepare certain proposal elements (biosketches and facilities & resources).
  • Maintain a working knowledge of applicable regulations, policies, and protocols.
  • Process effort allocation appropriately for individuals compensated whole or in part from federal awards
  • Implement awarded grant/contract budgets in university budgeting and accounting system.
  • Monitor daily grant/contract project activities. Coordinates reporting requirements.
  • Monitor proposal status and advise PI on requirements and deadlines associated with research protocols. Monitor reporting and compliance timelines for new awards. Assist investigators in preparing necessary documentation for site visits.
  • Reconcile financial information on Sponsor's reports to University general ledger, reviewing financial transactions posted to general ledger and other documents for compliance with Sponsor's terms and conditions and University's policies and procedures.
  • For industry funded projects, support the Revenue Management process
  • Create and send invoices to sponsor as appropriate for negotiated fees and procedures, as dictated by the grant or contract.
  • Analyze indirect costs charged to sponsored project, make appropriate calculations, and process journal entries to correct indirect costs.
  • Process JVs for internal SBR Fees or other such transactions as needed.
  • Assist investigators in processing renewal applications for existing protocols.
  • Prepare various financial reports as required by the Sponsor reflecting compliance with the Sponsor's terms and conditions, prepare adjusting journal entries for unallowable expenses, including over expenditures.
  • Facilitate required financial transactions for grants and contracts (as necessary).
  • Facilitate required close out transactions and activities
  • Assist with special projects.


Requisition Number

Position Title


Job Family Level

Full Time / Part Time

Regular / Temporary

Department Name
Computer Science

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideas—an exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.
Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.


Work requires communications, analytical and organizational skillsgenerally acquired through completion of an Associate's degree program.Training: May be required to take FasTracks in areas of specificassigned duties


Work generally requires two years of relevant experience to obtainoffice organization, communications, and administrative skills.A bachelor's degree in a field of study directly related to the specificposition may be substituted for the education and experiencerequirement.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE