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Team Lead, Service Delivery


Posted: 11/15/2018
Job Reference #: 02A3M

Job Description

Service Delivery Team Lead
Employment Requirements: TeleTech requires all employees hired in the United States to successfully pass a background check and depending on location and client program a drug test, as a condition of employment. TeleTech is an Equal Opportunity Employer.
Team Leads are responsible for a team's performance, development, mentoring, and coaching to meet and continuously improve both TeleTech and client metrics for inbound and outbound calling. Team Leads focus on team performance providing motivation and support to enhance engagement and success in attaining targets and goals. Team Leads hold team accountable for meeting all performance indicators/metrics using reporting tools and techniques such as Kronos, Empower, monitoring calls, team meetings, and one-on-ones. Team Leads are visible on the floor and/or visible on the buddy list and in chat and are available primarily for associates questions, issues, and customer escalations; ensure a quality customer experience on every call, resolution of issues, attendance, reliability, and reduction of attrition. Team Leads lead staff in accordance with policies and procedures of TeleTech. Team Leads primarily support a single client to meet /exceed client expectations ensuring billable hours are on track and teams' attainment of hitting goals. Responsible to meet team productivity and quality goals. May have additional project and/or initiative work where benefits extend beyond the immediate team. Communicate with managers and other Team Leads.
Associate's degree (A.A.) or equivalent from a two-year college or technical school or equivalent work experience, required
 1 - 3 years Supervisory experience, preferably in a call center environment, or enrolled in/have completed the LEAD Program and/or additional experience including the coach desk, nesting coach, quality, training, talent acquisition, human capital, and OSC
  • Strong understanding of TeleTech's business, core values, and goals
  • Strong verbal and written communication skills
  • Ability to lead and partner successfully with staff and chain of command
  • Proficient English, both written and verbal
  • Great interpersonal skills
  • Open, honest, and empathetic manner when dealing with people
  • Strong attention to detail and desire to follow procedures
  • High customer service orientation
  • Working knowledge of database applications such as MS Office(Excel, Outlook, PowerPoint), Oracle, Kronos or ability to learn technology quickly
  • High level of integrity, honesty, and judgment
  • Ability to manage multiple, complex, on-going tasks and projects
  • Must be flexible with schedule up to and including willingness to work overnights if needed
Preferred Qualifications
  • Knowledge of call center business
  • Strong coaching skills
  • Data analysis and reporting
  • Action planning
Carries out supervisory responsibilities in accordance with TeleTech's policies and any applicable federal and state laws.  These responsibilities include interpreting and enforcing company policies and safety regulations with Customer Service Agents.  Interviewing, hiring, and training of employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employee or client complaints and resolving problems, including resolution of work grievances or escalation of unsettled grievances to the project manager for action.
Maintains a management presence on the call center floor by walking the floor while in observance of agents. Assists with questions, takes advantage of on the spot coaching opportunities, and handles irate escalations as needed. Coaches, evaluates and assists Customer Service Agents regarding customer service skills and project related knowledge.
Trains Customer Service Agents on new or revised information relating to the services, products, or processes of the project, as well as changes or additions to company policy.
Partners with the Quality department to ensure the achievement of company and client quality goals.  Works with the Quality Specialist and the Agent to evaluate the call and facilitate feedback.
Key Performance Objectives
1. Achieve 100% of assigned goals for team. Actively implement strategies and initiatives to enable the business to achieve its objectives. Communicate the core strategy, goals and targets to the team. Establish metrics for success, set clear daily priorities, and drive the team to meet goals. Understand the key business objectives, timeframes, and requirements associated with each goal. (Strategic planning, project management, results orientation, business acumen, strategic thinking, enthusiasm)
2. Manage day-to-day operations, processes, and reporting. Provide leadership, engagement, performance management, communication and development of staff. Visible on the floor, and/or visible on the buddy list and in chat, and available for team's questions and issues. Ensure resolution of issues. Schedule and conduct regular staff and client meetings. Accountable for staff attendance, reliability, schedule adherence, etc. Responsible for staff scheduling to include: work assignments, staff training, breaks, back-up for absent employees, and shift rotations. (Teamwork and collaboration, problem solving, accountability, people skills, results orientation, relationship building)
3. Improve the key success metrics associated with quality and goals. These include:
  • Customer Satisfaction Scores
  • AHT - (Average Handling Time)
  • Quality Scores
  • FCR - (First Call Resolution)
  • RPC - (Revenue Per Call)
  • 80% Coaching Action Plan (CAP) utilization
TLs monitor calls, gather information, analyze data, observe the process, and lead the effort to consistently improve each call and performance. This includes challenging every aspect of the processes. Ensure quality scores meeting client requirements. Recommended changes must be monitored and measured to ensure bottom-line impact to the process. (Data analysis, ROI calculations, persuasion, problem solving, strategic thinking, achievement motivation)
4. Deliver excellent customer service and communication. Respond to all issues appropriately. Maintain a positive, respectful and caring attitude. Communicate problems clearly and collaborate with direct reports/stakeholders that issues will be resolved quickly with a minimum of long term impact. Proactively share all issues with managers and other team leads as needed. Take personal responsibility for problems and solutions. Keep manager apprised of developments that impact the optimal performance, engagement, development, and provide counsel and guidance in employee relations matter. (Communication, helpful, conflict resolution, take ownership, enthusiasm, customer focus)
5. Develop, coach, support, and evaluate the team. Responsible for development of staff.  Previous experience working in similar environment with demonstrated ability to train team members, in-person or virtually, as called for. Tracks TTECH U completion rates. Establish realistic team goals and performance  objectives. Provide real-time feedback to staff. Hold team accountable for meeting all performance indicators/metrics, using reporting tools and techniques. Provide constant coaching to Team Leads, one-on-one sessions, and design action plans to improve performance. Follow up with action plans and provide career development advice to staff. (Coaching, achievement motivation, influence, communication, mentor, judgment, accountability)
6. Ensure team has tools, systems, and support needed to perform their job. Must be able to identify and set up ideal workspace per job requirements; this includes having access to the proper equipment required to fully perform all job functions. Escalate system level issues to the appropriate systems/IT support/ vendor team. Clearly identify all system level errors including the scope of problems and relative urgency. Provide clear documentation of problems via e-mail or ticketing system to the appropriate team. Ensure that problems have been addressed. (Problem solving, system troubleshooting, communication, reporting, attention to detail)
Hours: Must be flexible to meet the needs of the business

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Employment Requirements: TTEC requires all employees hired in the United States to successfully pass a background check and depending on location and client program a drug test, as a condition of employment. TTEC is an Equal Opportunity Employer.

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